Microsoft Office Tutorials and References
In Depth Information
Session 2.2
3. When you type Web addresses or e-mail addresses in a document, Word automati-
cally formats them as links. When you click a Web address formatted as a link,
Windows automatically opens a Web browser (such as Microsoft Internet Explorer)
and, if your computer is connected to the Internet, displays that Web page. If you
click an e-mail address formatted as a link, Windows opens a program in which you
can type an e-mail message. The address you clicked is automatically included as the
recipient of the e-mail. You’ll see how this works as you add a Web address and e-mail
address to the statement. In the address at the top of the document, click at the end of
the ZIP code, add a new line, and then type the address for the company’s Web site:
www.G& . When you are finished, press Enter. Notice that as soon as you press
Enter, Word formats the address in blue with an underline, marking it as a link. Move
the mouse pointer over the link and read the ScreenTip. The company is fictitious and
does not have a Web site.
4. In the line below the Web address, type G& an d then press Enter.
Word formats the e-mail address as a link. Press and hold the Ctrl key and then click
the e-mail link. Your default e-mail program opens, displaying a window where you
could type an e-mail message to Gygs and Bytes. (If your computer is not set up for
e-mail, close any error messages that open.) Close the e-mail window without saving
any changes. The link is now formatted in a color other than blue, indicating that the
link has been clicked.
5. Change the top and left margins to 1.5 inches.
6. Center the first six lines of the document (containing the form title and the company
7. Format the first line of the document (the form title) in 16-point Arial, with italic.
8. Format lines 2 through 6 (the addresses, including the Web and e-mail addresses) in
12-point Arial.
9. Replace all instances of G&B, except the first two (in the Web and e-mail addresses),
with the complete company name, Gygs and Bytes. In the Find and Replace dialog
box, select the Match case check box to ensure that the replacement text is inserted
exactly as you typed it in the Replace with text box. (Be sure to use the Find Next
button to skip an instance of the search text.)
10. Format the blank ruled lines as a numbered list. Customers will use these blank lines
to write in the names of authorized employees.
11. Format the entire document using 1.5 spacing. Then triple-space the numbered list
(with the blank lines) and the Signature and Title lines as follows:
a. Select the numbered list with the blank lines.
b. Triple-space the selected text using the Line Spacing button on the Formatting toolbar.
c. Select the “Signed:” and the “Title:” lines, and then press F4.
12. Save the document.
13. Drag “Customer Name:” up to position it before “Customer Number:”.
14. Select “Customer Name:”, “Customer Number:”, and “Address:”. Press Ctrl+B to for-
mat the selected text in bold. Note that it is sometimes easier to use this keyboard
shortcut instead of the Bold button on the Formatting toolbar.
15. Delete the phrase “all employees” and replace it with “all authorized personnel”.
16. Select the phrase “all authorized personnel will be required to show a photo I.D.”
Press Ctrl+I to format the selected text in italic. It is sometimes easier to use this key-
board shortcut instead of the Italic button on the Formatting toolbar.
17. Insert your name in the form to the right of “Customer Name:”. Format your name
without bold, if necessary.
18. Insert your address, left aligned, without bold, below the heading “Address:”.
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