Microsoft Office Tutorials and References
In Depth Information
Session 3.1
Bar tabs insert a vertical bar at the tab stop and then align text to the right of the next
tab stop. In addition, you can use a First Line Indent tab , which indents the first line of
a paragraph, and a Hanging Indent tab , which indents every line of a paragraph except
the first line.
The Word default tab-stop settings are every one-half inch, as indicated by the small
gray tick marks at the bottom of the ruler shown in Figure 3-3. You set a new tab stop by
selecting a tab-stop alignment style (from the tab alignment selector at the left end of the
horizontal ruler) and then clicking the horizontal ruler to insert the tab stop. You can
remove a tab stop from the ruler by clicking it and dragging the tab stop off the ruler.
Ruler with tab stops
Figure 3-3
ruler
tab stops
every 0.5 inch
You should never try to align columns of text by adding extra spaces with the spacebar.
Although the text might seem precisely aligned in the document window, it might not be
aligned when you print the document. Furthermore, if you edit the text, the extra spaces
might disturb the alignment. One of the main advantages of tab stops is that, if you edit
text aligned with tabs, the alignment remains intact. If you want to align a lot of text in
many columns, you’ll find it easier to use a table, as described later in this tutorial.
To align columns using tabs, set tab stops on the horizontal ruler, type text in the first
column, and then press the Tab key. The insertion point then moves to the next tab stop to
the right, where you can type more text. You can continue in this way until you type the
first row of each column. Then you can press the Enter key, and begin typing the next row
of each column. However, sometimes you’ll find that text in a column stretches beyond
the next default tab stop, and as a result the columns fail to line up evenly.
Setting Tab Stops
Reference Window
To set a tab stop, click the tab alignment selector on the far left of the horizontal ruler
until the appropriate tab-stop alignment style appears, and then click the horizontal
ruler where you want to position the tab stop. Press the Tab key to move the insertion
point from one tab stop to another.
To change the tab alignment or location for text that already contains tab stops, select
the text and then move an existing tab stop to a new location, or click the tab alignment
selector on the far left of the horizontal ruler until the appropriate tab-stop alignment
style appears and then click the horizontal ruler where you want to set the tab stop.
To remove a tab stop, click it and drag it off the horizontal ruler.
In the Tyger Networks report, you need to type the list of task force members and their
titles. As you type, you’ll discover whether Word’s default tab stops are appropriate for this
document, or whether you need to add a new tab stop.
 
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