Microsoft Office Tutorials and References
In Depth Information
Session 3.1
To view the header and margins in Print Preview:
1. Click the Print Preview button on the Standard toolbar. The three pages of the docu-
ment are displayed as they were earlier in the Print Preview window, although this time
you can see a line of text at the top of pages 2 and 3. To read the header text, you need to
increase the magnification.
2. Verify that the Magnifier button
on the Print Preview toolbar is selected.
3. Move the pointer over the second page of the document, and then click the header text
at the top of the page. The Print Preview window zooms in on the header text for page 2,
as shown in Figure 3-13.
Header text for page 2 in Print Preview
Figure 3-13
header at top of page 2
Magnifier
button
selected
Magnifier
pointer
4. Use the vertical scroll bar to scroll down until you can see the header for page 3.
5. Scroll up until you can see the top of page 1. Notice that the header appears only on
pages 2 and 3. The header does not appear on the title page because the title page is in a
different section of the document. The correct page numbers appear on pages 2 and 3.
6. Use the Multiple Pages button
to display all three pages of the document again.
7. Click the Close button on the Print Preview toolbar to return to Normal view.
8. Save your work.
The report now has the required header. You have formatted Caitlyn’s report so that the
results are professional-looking, presented clearly, and easy to read. Next, you will add a
table that summarizes the costs of the various WAN options.
Inserting Tables
Using Word, you can quickly organize data and arrange text in an easy-to-read table for-
mat. A table is information arranged in horizontal rows and vertical columns. As shown in
Figure 3-14, table rows are commonly referred to by number (row 1, row 2, and so forth),
while columns are commonly referred to by letter (column A on the far left, then column B,
and so forth). However, you do not see row and column numbers on the screen. The area
where a row and column intersect is called a cell . Each cell is identified by a column and row
label. For example, the cell in the upper-left corner of a table is cell A1 (column A, row 1), the
cell to the right of that is cell B1, the cell below cell A1 is A2, and so forth. The table’s structure
is shown by gridlines , which are light gray lines that define the rows and columns. By default,
gridlines do not appear on the printed page. You can emphasize specific parts of a table on the
printed page by adding a border , which is a line that prints along the side of a table cell.
 
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