Microsoft Office Tutorials and References
In Depth Information
Session 3.1
Trouble? If your table is displayed in Print Layout view, switch to Normal view and then
compare your table to Figure 3-16.
Trouble? If you don’t see the end-of-cell and end-of-row marks, you need to show non-
printing characters. Click the Show/Hide ¶ button
on the Standard toolbar to show
nonprinting characters.
Trouble? If you see the Tables and Borders toolbar displayed along with the new blank
table, close it. You will learn how to use the Tables and Borders toolbar later in this tutorial.
When working with tables and graphics, it’s helpful to switch to Print Layout view,
which allows you to get a better sense of the overall layout of the page, including the
headers. Also, some special table features are only available in Print Layout view. You’ll
switch to Print Layout view in the following steps.
To display the table structure in Print Layout view:
1. Click the Print Layout View button . Note that a Zoom setting of 100% or greater
should make it easy for you to see the entire table on the screen. The table is displayed in
Print Layout view, where you can see the column widths indicated on the horizontal ruler.
Also, notice that the document header is visible in Print Layout view.
2. Move the mouse pointer over the empty table. The Table Move handle appears in the
table’s upper-left corner, and the Table Resize handle appears in the lower-right corner.
See Figure 3-17. You don’t need to use either of these handles now, but you should under-
stand their function. To select the entire table quickly, you can click the Table Move handle.
Then you can move the entire table by dragging the Table Move handle. To change the size
of the entire table, you could drag the Table Resize handle.
Figure 3-17
Empty table in Print Layout view
column widths
visible in ruler
docume nt
header
page number automatically inserted by Word
(your page number may be in a gray box)
Table
Move
handle
Table
Resize
handle
Entering Text in a Table
You can enter text in a table by moving the insertion point to a cell and typing. If the text
takes up more than one line in the cell, Word automatically wraps the text to the next
line and increases the height of that cell and all the cells in that row. To move the insertion
 
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