Microsoft Office Tutorials and References
In Depth Information
Session 3.2
6. Move the mouse pointer over the buttons on the Tables and Borders toolbar and read the
name of each button as it is displayed in a ScreenTip. In particular, notice the Merge Cells
button, which you can use to combine multiple cells into one cell; the Split Cells button,
which you can use to divide one cell into multiple cells; and the AutoSum button, which
you can use to total a column of numbers. You’ll have a chance to practice using these
buttons in the Case Problems at the end of this tutorial. Notice also the two Sort buttons,
which you can use to rearrange the rows in a table. You will use the Sort Ascending button
in the next section.
Sorting Rows in a Table
The term sort refers to the process of rearranging information in alphabetical, numerical, or
chronological order. When you sort a table, you arrange the rows based on the contents of
one of the columns. For example, you could sort the table you just created based on the
contents of the Type of Connection column—either in ascending alphabetical order (from A
to Z ) or in descending alphabetical order (from Z to A ). Alternately, you could sort the table
based on the contents of the Monthly Charge column—either in ascending numerical order
(lowest to highest) or in descending numerical order (highest to lowest). When you sort table
data, Word usually does not sort the heading row along with the other information; instead,
the heading row remains unsorted at the top of the table.
Caitlyn would like you to sort the table in ascending alphabetical order, based on the
contents of the Type of Connection column. You start by positioning the insertion point in
that column.
To sort the information in the table:
1. Click cell A2 (which contains the text “ISDN”). The insertion point is now located in the
Type of Connection column.
2. Click the Sort Ascending button on the Tables and Borders toolbar. Rows 2 through 4
are now arranged alphabetically according to the text in the Type of Connection column.
When you sort a table, all the items in a row move together as one entity. This ensures that
the type of connection and the associated monthly charge don’t become separated during
the sort process. Also note that Word did not sort the header row along with the other rows.
The header row remains in its original position at the top of the table. See Figure 3-22.
 
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