Microsoft Office Tutorials and References
In Depth Information
Session 4.1
Session 4.1
Planning the Newsletter Document
The newsletter will provide a brief overview of some popular items sold by Wide World
Travel. Like most newsletters, it will be written in an informal style that conveys infor-
mation quickly. The newsletter title will help readers quickly identify the document. The
newsletter text will be split into two columns to make it easier to read, and headings
will help readers scan the information quickly. A picture will add interest and illustrate
the newsletter’s content. Drop caps and other desktop-publishing elements will help
draw readers’ attention to certain information and make the newsletter design attractive
and professional.
For hands-on practice of
key tasks in this session,
go to the SAM 2003
Training Companion CD
included with this text.
Elements of Desktop Publishing
Desktop publishing is the production of commercial-quality printed material using a desk-
top computer system from which you can enter and edit text, create graphics, compose or
lay out pages, and print documents. In addition to newsletters, you can desktop publish
brochures, posters, and other documents that include text and graphics. In the Case
Problems, you’ll have the chance to create a brochure. The following elements are com-
monly associated with desktop publishing:
• High-quality printing. A laser printer or high-resolution inkjet printer produces final output.
• Multiple fonts. Two or three font types and sizes provide visual interest, guide the reader
through the text, and convey the tone of the document.
• Graphics. Graphics, such as horizontal or vertical lines (called rules), boxes, electronic
art, and digitized photographs help illustrate a concept or product, draw a reader’s atten-
tion to the document, and make the text visually appealing.
• Typographic characters. For example, long dashes, called em dashes (—), are used in place
of double hyphens (--) to separate dependent clauses; typographic medium-width dashes,
called en dashes (–), are used in place of hyphens (-) as minus signs and in ranges of num-
bers; and typographic bullets (•) are used to draw attention to items in a list.
• Columns and other formatting features. Columns of text, pull quotes (small portions of
text pulled out of the main text and enlarged), page borders, and other special formatting
features that you don’t frequently see in letters and other documents distinguish desktop-
published documents.
Professional desktop publishers use software specially designed for desktop-publishing
tasks. You can, however, use Word to create simple desktop-published documents. You’ll
incorporate many of the desktop-publishing elements listed above to produce the newslet-
ter shown in Figure 4-1.
 
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