Microsoft Office Tutorials and References
In Depth Information
Session 4.2
Keep in mind that you can modify the structure of columns in a document by reformat-
ting the document with three or more columns, or return the document to its original for-
mat by formatting it as one column. You can also insert column breaks to force text to
move from one column to the next. You’ll have a chance to practice modifying the
columns in the Case Problems at the end of this tutorial.
Session 4.1 Quick Check
1. Describe four elements commonly associated with desktop publishing.
2. True or False: When using Word’s desktop-publishing features, you should display
your document in Print Layout view.
3. In your own words, define the following terms:
a. desktop publishing
b. WordArt
c. copy
d. anchor
4. True or False: You can edit WordArt just as you would edit any other text in Word.
5. How do you change the text of a WordArt object after you have inserted it into a
Word document?
6. What is the purpose of the WordArt Shape button on the WordArt toolbar?
7. True or False: When you first format a document into newspaper-style columns, the
columns will necessarily be of equal length.
To reinforce the tasks you
learned in this session, go
to the SAM 2003 Training
Companion CD included
with this text.
Session 4.2
Inserting Graphics
Graphics , which can include drawings, paintings, photographs, charts, tables, designs, or
even designed text such as WordArt, add variety to documents and are especially appro-
priate for newsletters. You can use the buttons on Word’s Drawing toolbar to draw pictures
in your document. However, it’s usually easier to create a picture in a special graphics
program and then save the picture as an electronic file. (You may already be familiar with
one graphics program, Paint , which is included as part of the Windows operating system.)
Instead of creating your own art in a graphics program, you can take a piece of art on a
piece of paper (such as a photograph) and scan it—that is, run it through a special
machine called a scanner. A scanner is similar to a copy machine except that it saves a
copy of the image as an electronic file, instead of reproducing it on a piece of paper. (As
you may know, many modern copy machines also function as scanners.) You can also use
a digital camera to take a photograph that is then stored as an electronic file.
Electronic files come in several types, many of which were developed for use in Web
pages. In desktop publishing, you will often work with bitmaps —a type of file that stores
an image as a collection of tiny dots, which, when displayed on a computer monitor or
printed on a page, make up a picture. There are several types of bitmap files, the most
common of which are:
For hands-on practice of
key tasks in this session,
go to the SAM 2003
Training Companion CD
included with this text.
• BMP: Used by Microsoft Paint, and other graphics programs, to store graphics you cre-
ate. These files, which have the .bmp file extension, tend to be very large.
• GIF: Suitable for most types of simple art. A GIF file is compressed, so it doesn’t take up
much room on your computer. A GIF file has the file extension .gif.
• JPEG: Suitable for photographs and drawings. Files stored using the JPEG format are even
more compressed than GIF files. A JPEG file has the file extension .jpg.
• TIFF: Commonly used for photographs or scanned images. TIFF files have the file exten-
sion .tif and are usually much larger than GIF or JPEG files, but smaller than BMP files.
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