Microsoft Office Tutorials and References
In Depth Information
Session 4.2
6. Position the insertion point in the paragraph following the heading “Travel Time Knitware,”
and then repeat Steps 2-5.
7. Position the insertion point in the paragraph following the heading “Pack It Straw Hat,”
and then press the F4 key. The F4 key repeats your previous action at the location of the
insertion point.
Trouble? If something else changes when you press the F4 key, you pressed another
key or performed another action after Step 6. Click the Undo button on the Standard
toolbar, position the insertion point in the paragraph following the heading “Pack It Straw
Hat,” and then repeat Steps 2 through 5.
8. Use the F4 key to add a drop cap to the paragraph following the last heading, and then
click anywhere in the text to deselect the drop cap.
The newsletter looks more lively with the drop caps. Next, you turn your attention to
inserting a registered trademark symbol (®) next to a registered trademark name.
Inserting Symbols and Special Characters
In printed publications, it is customary to change some of the characters available on the
standard keyboard into more polished-looking characters called typographic symbols .For
instance, while you might type two hyphens to indicate a dash, in a professionally-
produced version of that document the two hyphens would be changed to one long dash
(called an em dash because it is approximately as wide as the letter “m”). In the past,
desktop publishers had to rely on special software to insert and print a document contain-
ing typographic symbols, but now you can let Microsoft Word do the work for you.
Word’s AutoCorrect feature automatically converts some standard characters into more
polished-looking typographic symbols as you type. For instance, as Max typed the infor-
mation on the Pack It Straw Hat, he typed two hyphens after the words “elegant shape.”
As he began to type the next word “guaranteed,” Word automatically converted the two
hyphens into an em dash. Figure 4-23 lists some of the other characters that AutoCorrect
automatically converts to typographic symbols. In most cases you need to press the space-
bar and type more characters before Word will insert the appropriate symbol. You’ll have
a chance to practice using AutoCorrect to insert typographic symbols in the Review
Assignments at the end of this tutorial.
Figure 4-23
Common typographic symbols
To insert this symbol or character
Word converts it to
em dash
copyright symbol
registered trademark symbol
trademark symbol
1 st , 2 nd , 3 rd , etc.
ordinal numbers
1st, 2nd, 3rd, etc.
1 2
1 4
1/2, 1/4
--> or <--
To insert typographic symbols into a document after you’ve finished typing it, you can
use the Symbol command on the Insert menu.
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