Microsoft Office Tutorials and References
In Depth Information
Session 4.2
Address Block merge field in letter
Figure 4-32
Address Block merge field will insert entire
inside address (you may see gray background
behind merge field)
merge field
still need to insert merge
field in the salutation
Later, when you merge the main document with the data source, Word will replace the
Address Block merge field with information from the data source. Your next job is to insert
a merge field that will include each client’s first name in the salutation. To insert individ-
ual merge codes (rather than a code for the entire address), you need to use the More
items option in the Mail Merge task pane.
To insert the merge field for the salutation:
1. Select and delete [insert first name] in the salutation. Remember to delete the opening
and closing brackets. Do not delete the colon.
2. If necessary, insert a space to the left of the colon. When you finish, the insertion point
should be positioned between the space and the colon.
3. Click More items in the Mail Merge task pane. The Insert Merge Field dialog box opens.
The Fields list shows all the merge fields in the data source. See Figure 4-33. Note that
merge fields cannot contain spaces, so Word replaces any spaces in the merge field names
with underlines. You want to insert the client’s first name into the main document, so you
need to make sure the First_Name merge field is selected.
Insert Merge Field dialog box
Figure 4-33
li st of merge fields
in data source
space in merge
field name replaced
with underline
4. Verify that First_Name is selected, click the Insert button, and then close the Insert Merge
Field dialog box. The First_Name merge field is inserted in the document. See Figure 4-34.
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