Microsoft Office Tutorials and References
In Depth Information
Session 4.2
Figure 4-34
First_Name merge field inserted in document
newly inserted merge field
Trouble? If you make a mistake and insert the wrong merge field, click the Undo button
on the Standard toolbar, and then repeat Steps 3 and 4.
5. Save your changes to the main document.
The main document now contains all the necessary merge fields, but not the data. To
include data, you merge the main document and the data source. First, however, you
should preview the merged document.
Previewing the Merged Document
When you preview the merged document, you can check one last time for any missing
spaces between the merge codes and the surrounding text. You can also look for any other
formatting problems, and, if necessary, make final changes to the main document.
To preview the merged document:
1. In the Mail Merge task pane, click Next: Preview your letters . The data for the first client in
the data source (Deborah Browne) replaces the merge fields in the form letter. See Figure 4-35.
Carefully check the letter to make sure the text and formatting are correct. In particular, check
to make sure that the spacing before and after the first name in the salutation is correct because
it is easy to omit spaces or add extra spaces around merge fields. Finally, notice that the task
pane indicates which record is currently displayed in the document.
 
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