Microsoft Office Tutorials and References
In Depth Information
Session 4.2
2. Create the table shown in Figure 4-38, and then enter information for three potential
employers. The information can be real or fictitious. For the First Name and Last
Name columns, use the name of an appropriate contact at each company. Save your
work and close the document.
3. Open a new, blank document and save it as Job Search Cover Letter in the
Tutorial.04\Cases folder.
4. Create a cover letter that introduces yourself and describes your experience and edu-
cation. Instead of an inside address, include the placeholder text “[Inside Address]”.
For the salutation, use “Dear Ms. [Last Name]”. (You’ll have a chance to change
“Ms.” to “Mr.” where necessary when you edit the individual merged letters.) Refer
the reader to your resume for more information. Use the correct business letter style
for your cover letter. Include a sentence in the cover letter that mentions the company
name. Use the placeholder “[Company Name]” to remind you to insert the appropri-
ate merge field later. Save your work and close the document.
5. Open a new, blank document, open the Mail Merge task pane, and follow the steps
outlined in the Mail Merge task pane. Use the Job Search Cover Letter document as
the main document, and select the Job Search Data Source file as the data source.
Use the Address block merge field for the inside address (and verify that the Insert
company name check box is selected in the Insert Address Block dialog box). Add a
merge field for the last name in the salutation of the letter, and add a merge field to
replace the Company Name placeholder text in the body of the letter. Save your
changes to the main document before completing the merge.
6. Preview your letters, and then complete the merge (choosing the Edit individual let-
ters option). Review the letters, and edit them as necessary to use Ms. or Mr. appro-
priately in the salutation. Save the merged document as Job Search Cover Letter
Merged in the Tutorial.04\Cases folder, close it, and close the Mail Merge task pane.
7. Print your main document, and then close it.
8. Open a new, blank document, and then save it as Job Search Envelopes in the
Tutorial.04\Cases folder.
9. Open the Mail Merge task pane, click the Envelopes option button under Select doc-
ument type, click Next: Starting document, click Envelope options, and then click OK
in the Envelope Options dialog box to select the default settings. The document lay-
out changes to resemble a business size envelope.
10. Continue with the steps in the Mail Merge task pane, selecting the Job Search Data
Source file as the data source.
11. Click Next: Arrange your envelope, and then type your name and address as the
return address. Notice that the insertion point is positioned in the return address,
ready for you to begin typing. (Change the Zoom setting if necessary to make the text
easier to read.) Click the paragraph mark in the center of the document and insert an
Address block merge field. Save your work.
12. Preview the envelopes, and complete the merge (choosing the Edit individual envelopes
option). Save the merged document as Job Search Envelopes Merged in the
Tutorial.04\Cases folder, and then close it. If your computer is connected to a printer that
is stocked with envelopes, print the main document. Close the main document and the
Mail Merge task pane.
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