Microsoft Office Tutorials and References
In Depth Information
Computer Software
Many also assist you with grammar checking and thesaurus tools to improve your writing
by offering suggestions and alternatives. Most document production software allows you to
perform copy-and-paste and cut-and-paste operations ; these operations allow you to copy
or move words around. Document production software may also include search or replace
features that allow you to look for a sequence of characters and substitute new text.
A document template is a preformatted document into which you type your text. A
template might include format settings such as margins, line spacing, font (the style of type),
and font size. Templates make it easier to produce consistent documents, such as letterhead
or business cards. Figure 29 shows some of the document templates available with
Microsoft Word, a popular word processing software package.
Figure 29
Document templates
Template
categories
include
letters,
memos,
reports,
and
publications.
Within each
category
you can
choose
from
several
different
templates.
Desktop publishing software is a variation of word processing software that focuses on
the format or printed appearance of documents. It is particularly useful for the design of
brochures, posters, newsletters, and other documents that are printed in special sizes and
formats. Desktop publishing features, such as automatic page numbering and the use of
styles, facilitate the development of multiple-page documents. A style is a collection of
formatting options that are given a name and used repeatedly throughout a document to
maintain consistency. Most word processing software includes desktop publishing features
such as the automatic generation of a table of contents or index and the ability to insert
graphics.
 
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