Microsoft Office Tutorials and References
In Depth Information
Session 1.1
Figure 1-7
Navigation buttons
Navigation Button
Record Selected
Navigation Button
Record Selected
First record
Last record
Previous record
New record
Next record
Elsa suggests that you use the various navigation techniques to move through the
Employer table and become familiar with its contents.
To navigate the Employer datasheet:
1. Click the right scroll arrow in the horizontal scroll bar a few times to scroll to the right and
view the remaining fields in the Employer table.
2. Drag the scroll box in the horizontal scroll bar all the way to the left to return to the previ-
ous display of the datasheet.
3. Click the Next Record navigation button . The second record is now the current
record, as indicated by the current record symbol in the second record selector. Also,
notice that the second record’s value for the EmployerID field is highlighted, and “2” (for
record number 2) appears in the record number box.
4. Click the Last Record navigation button
. The last record in the table, record 45, is
now the current record.
5. Click the Previous Record navigation button
. Record 44 is now the current record.
6. Click the First Record navigation button
. The first record is now the current record.
Printing a Datasheet
At times you might want a printed copy of the records in a table. You can use the Print
button on the Table Datasheet toolbar to print the contents of a table. You can also use
the Print command on the File menu to display the Print dialog box and select various
options for printing.
Reference Window
Printing a Datasheet
Open the table datasheet you want to print.
Click the Print button on the Table Datasheet toolbar to print the table with default set-
tings; or click File on the menu bar, and then click Print to display the Print dialog box
and select the options you want for printing the datasheet.
Elsa does not want a printed copy of the Employer table, so you do not need to print
the datasheet at this time.
Saving a Database
Notice the Save button on the Table Datasheet toolbar. Unlike the Save buttons in
other Office programs, this Save button does not save the active document (database) to
your disk. Instead, you use the Save button to save the design of an Access object, such as
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