Microsoft Office Tutorials and References
In Depth Information
Session 1.2
Figure 1-15
First page of the report in Print Preview
report title tak en
from query name
lines separate
records
fields grouped
for each record
page navigation
buttons
Trouble? The fonts used in your report might look different from the ones shown in
Figure 1-15, depending on your computer’s settings. If so, don’t worry. You will learn how
to change the report’s style later in this text.
Each field from the EmployerList query appears on its own line, with the corresponding
field value to the right and in a box. Horizontal lines separate one record from the next,
visually grouping all the fields for each record. The name of the query—EmployerList—
appears as the report’s title.
Notice that the Print Preview window provides page navigation buttons at the bottom of
the window, similar to the navigation buttons you’ve used to move through records in a
table, query, and form. You use these buttons to move through the pages of a report.
6. Click the Next Page navigation button
. The second page of the report is displayed in
Print Preview.
7. Click the Last Page navigation button to move to the last page of the report. Note
that this page contains the fields for only one record. Also note that the box in the middle
of the navigation buttons displays the number “12”; there are 12 pages in this report.
Trouble? Depending on the printer you are using, your report might have more or fewer
pages, or might have more than one record on the last page. If so, don’t worry. Different
printers format reports in different ways, sometimes affecting the total number of pages
and the number of records per page.
8. Click the First Page navigation button
to return to the first page of the report.
Zack likes how the report looks, and he wants to show it to his staff members to see if
they approve of the format. He would like a printout of the report, but he doesn’t need the
entire report printed—only the first page.
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