Microsoft Office Tutorials and References
In Depth Information
Trouble? If you see filename extensions on your screen (such as “.ppt” appended to
“Lorena” in the filename), don’t be concerned; they won’t affect your work.
Trouble? If your screen doesn’t show the Drawing toolbar, click View on the menu bar,
point to Toolbars, and then click Drawing.
Trouble? If your screen shows the Standard toolbar and the Formatting toolbar on the
same line, click Tools on the menu bar, click Customize, click the Options tab, click the
Show Standard and Formatting toolbars on two rows check box to select it, and then click
the Close button.
Switching Views and Navigating a Presentation
The PowerPoint window contains features common to all Windows programs, as well as
features specific to PowerPoint. One obvious difference between the PowerPoint window
and other Office programs is that the PowerPoint window is divided into sections. The
section in the center of the screen, to the left of the task pane, is the slide pane. The slide
pane shows the current slide as it will look during your slide show. Just below the slide
pane is the notes pane. The notes pane contains notes (also called speaker notes) for the
presenter; for example, the notes pane might contain specific points to cover or phrases to
say during the presentation. During a slide show, the audience does not see the contents
of the notes pane.
Along the left edge of the PowerPoint window, you can see two tabs, the Outline tab
and the Slides tab. The Slides tab is on top when you first start PowerPoint. It shows a col-
umn of numbered slide thumbnails (miniature images) so you can see a visual representa-
tion of several slides at once. You can use the Slides tab to jump quickly to another slide
in the slide pane by clicking the desired slide. The Outline tab shows an outline of the
titles and text of each slide of your presentation.
At the bottom left of the PowerPoint window, just above the Drawing toolbar, are three
view buttons: the Normal View button, the Slide Sorter View button, and the Slide Show
from current slide button. These three buttons allow you to change the way you view a
slide presentation. PowerPoint is currently in Normal view. Normal view is best for work-
ing with the content of the slides. You can see how the text and graphics look on each
individual slide, and you can examine the outline of the entire presentation. When you
switch to Slide Sorter view, the Slides and Outline tabs disappear from view and all of the
slides appears as thumbnails. Slide Sorter view is an easy way to reorder the slides or set
special features for your slide show. Slide Show view is the view in which you run the
slide show presentation. When you click the Slide Show from current slide button, the
presentation starts, beginning with the current slide (the slide currently in the slide pane in
Normal view or the selected slide in Slide Sorter view).
Next you’ll try switching views. PowerPoint is currently in Normal view with Slide 1 in
the slide pane.
To switch views in PowerPoint:
1. Click the Slide 2 thumbnail in the Slides tab. Slide 2 appears in the slide pane.
2. Click the Next Slide button at the bottom of the vertical scroll bar in the slide pane.
Slide 3 appears in the slide pane.
3. Drag the scroll box in the slide pane vertical scroll bar down to the bottom of the scroll bar.
Notice the ScreenTip that appears as you drag. It identifies the slide number and the title
of the slide at the current position.