Microsoft Office Tutorials and References
In Depth Information
Session 1.1
Planning a Presentation
Planning a presentation before you create it improves the quality of your presentation,
makes your presentation more effective and enjoyable, and, in the long run, saves you
time and effort. As you plan your presentation, you should answer several questions: What
is my purpose or objective for this presentation? What type of presentation is needed?
Who is the audience? What information does that audience need? What is the physical
location of my presentation? What is the best format for presenting the information con-
tained in this presentation, given its location?
In planning your presentation, you should determine the following aspects:
Purpose of the presentation : to provide general information about Global Humanitarian
Type of presentation : training (how to become involved with Global Humanitarian)
Audience for the presentation : potential donors, potential participants in humanitarian
expeditions, and potential student interns
Audience needs : to understand Global Humanitarian’s mission and how to join the effort
Location of the presentation : small conference rooms to large classrooms
Format : oral presentation accompanied by an electronic slide show of 10 to 12 slides
You have carefully planned your presentation. Now you’ll use the PowerPoint
AutoContent Wizard to create it.
Using the AutoContent Wizard
PowerPoint helps you quickly create effective presentations by using a wizard, a special
window that asks you a series of questions about your tasks, and then helps you perform
them. The AutoContent Wizard lets you choose a presentation category, such as “Training,”
“Recommending a Strategy,” “Brainstorming Session,” or “Selling a Product or Service.”
After you select the type of presentation you want, the AutoContent Wizard creates a gen-
eral outline for you to follow and formats the slides using a built-in design template and
predesigned layouts. A design template is a file that contains the colors and format of the
background and the font style of the titles, accents, and other text. Once you start creating
a presentation with a given design template, you can change to any other PowerPoint
design template or create a custom design template. A layout is a predetermined way of
organizing the objects on a slide. You can change the layout applied to a slide or you can
customize the layout of objects on a screen by moving the objects.
In this tutorial, you’ll use the AutoContent Wizard to create a presentation with the goal
of training employees, volunteers, and prospective donors on Global Humanitarian’s mis-
sion. Because “Training” is predefined, you’ll use the AutoContent Wizard, which will auto-
matically create a title slide and standard outline that you can then edit to fit Miriam’s needs.
To create the presentation with the AutoContent Wizard:
1. Click File on the menu bar, and then click New . The New Presentation task pane opens on
the right side of the PowerPoint window.
2. Click the From AutoContent wizard link in the New Presentation task pane. The first dialog
box of the AutoContent Wizard opens on top of the PowerPoint program window. The green
square on the left side of the window indicates where you are in the wizard.
3. Read the information in the Start dialog box of the AutoContent Wizard, and then click the
Next button. The next dialog box in the AutoContent Wizard appears. Note that the green
square on the left side of the dialog box moved from Start to Presentation type. The
Presentation type dialog box allows you to select the type of presentation you want.
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