Microsoft Office Tutorials and References
In Depth Information
Session 1.2
Session 1.1 Quick Check
1. Describe the components of a PowerPoint presentation.
2. Name and describe the two panes and two tabs in the PowerPoint window in
Normal view.
3. Define or describe the following:
a. progressive disclosure
b. slide transition
c. design template
d. layout
4. What are some of the questions that you should answer when planning a presentation?
5. Describe the purpose of the AutoContent Wizard.
6. Describe Slide Show view.
Review
To reinforce the tasks you
learned in this session, go
to the SAM 2003 Training
Companion CD included
with this text.
Session 1.2
Modifying a Presentation
Now that you’ve used the AutoContent Wizard, you’re ready to edit some of the words in the
presentation to fit Miriam’s specific needs. You’ll keep the design template, which includes
the blue background and the size and color of the text, used by the AutoContent Wizard.
The AutoContent Wizard automatically creates the title slide, as well as other slides,
with suggested text located in placeholders. A placeholder is a region of a slide, or a loca-
tion in an outline, reserved for inserting text or graphics. To edit the AutoContent outline
to fit Miriam’s needs, you must select the placeholders one at a time, and then replace
them with other text. Text placeholders are a special kind of text box , which is a container
for text. You can edit and format text in a text box, or you can manipulate the text box as a
whole. When you manipulate the text box as a whole, the text box is treated as an object ,
something that can be manipulated or resized as a unit.
When text is selected, the text box is active and appears as hatched lines around the
selected text with sizing handles (small circles) at each corner and on each side of the
box. You drag sizing handles to make a text box or other object larger or smaller on the
slide. When the entire text box is selected as a single object, the text box appears as a dot-
ted outline with sizing handles.
Many of the slides that the AutoContent Wizard created in your presentation for Global
Humanitarian contain bulleted lists. A bulleted list is a list of paragraphs with a special
character (dot, circle, box, star, or other character) to the left of each paragraph. A bulleted
item is one paragraph in a bulleted list. Bullets can appear at different outline levels. A
first-level bullet is a main paragraph in a bulleted list; a second-level bullet —sometimes
called a sub-bullet —is a bullet beneath (and indented from) a first-level bullet. Using bul-
leted lists reminds both the speaker and the audience of the main points of the presenta-
tion. In addition to bulleted lists, PowerPoint also supports numbered lists. A numbered list
is a list of paragraphs that are numbered consecutively within the body text.
When you edit the text on the slides, keep in mind that the bulleted lists aren’t meant
to be the complete presentation; instead, they should emphasize the key points to the
audience and remind the speaker of the points to emphasize. In all your presentations,
you should follow the 6
For hands-on practice of
key tasks in this session,
go to the SAM 2003
Training Companion CD
included with this text.
6 rule as much as possible: Keep each bulleted item to no
more than six words, and don’t include more than six bulleted items on a slide.
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