Microsoft Office Tutorials and References
In Depth Information
Creating Effective Text Presentations
Think of your text presentation as a visual map of your oral presentation. Show your
organization by using overviews, making headings larger than subheadings, including
bulleted lists to highlight key points, and numbering steps to show sequences.
Follow the 6
6 rule: Use six or fewer items per screen, and use phrases of six or fewer
words. Omit unnecessary articles, pronouns, and adjectives.
Keep phrases parallel.
Make sure your text is appropriate for your purpose and audience.
Miriam reviewed your plans for your presentation and she has several suggestions for
improvement. First, she wants you to replace the text that the AutoContent Wizard
inserted with information about Global Humanitarian. She also wants you to delete
unnecessary slides, and change the order of the slides in the presentation. You’ll start by
editing the text on the slides.
Most of the slides in the presentation contain two placeholder text boxes. The slide title
text is a text box at the top of the slide that gives the title of the information on that slide;
the slide body text (also called the main text ) is a large text box in which you type a bul-
leted or numbered list. In this presentation, you’ll modify or create title text and body text
in all but the title slide (Slide 1).
To edit the AutoContent outline to fit Miriam’s needs, you must select text in each of
the placeholders, and then replace that text with other text. You’ll now begin to edit and
replace the text to fit Miriam’s presentation. The first text you’ll change is the presenter’s
To edit and replace text in the first slide:
1. If you took a break after the previous session, make sure PowerPoint is running, and then
open the presentation Global Humanitarian Overview located in the Tutorial.01\Tutorial
folder included with your Data Files. Slide 1 appears in the slide pane and the Outline tab is
2. Position the pointer over the presenter’s name (currently the registered PowerPoint
user’s name) in the slide pane so that the pointer changes to , and then drag it across
the text of the presenter’s name to select the text. The text box becomes active, as indi-
cated by the hatched lines around the box and the sizing handles at each corner and on
each side of the text box, and the text becomes highlighted.
3. Type your first and last name (so your instructor can identify you as the author of this pre-
sentation), and then click anywhere else on the slide. As soon as you start to type, the
selected text disappears, and the typed text appears in its place. (The figures in this book
will show the name Miriam Schwartz.)
Trouble? If PowerPoint marks your name with a red wavy underline, this indicates that
the word is not found in the PowerPoint dictionary. Ignore the wavy line for now, because
spelling will be covered later.
You’ll now edit Slides 2 through 9 by replacing the placeholder text and adding new
text, and by deleting slides that don’t apply to your presentation.