Microsoft Office Tutorials and References
In Depth Information
Session 1
Figure 19
Menu conventions
Convention
Description
Check mark
Indicates a toggle, or “on-off” switch (like a light switch) that is either checked
(turned on) or not checked (turned off).
Ellipsis
Three dots that indicate you must make additional selections after you select
that command. Commands without dots do not require additional choices—they
take effect as soon as you click them. If a command is followed by an ellipsis, a
dialog box opens that allows you to enter specifications for how you want a task
carried out.
Triangular arrow
Indicates the presence of a submenu. When you point to a menu option that has
a triangular arrow, a submenu automatically appears.
Grayed-out command
Command that is not currently available. For example, a graphics program might
display the Text Toolbar command in gray if there is no text in the graphic to
work with.
Keyboard shortcut
A key or combination of keys that you can press to select the menu command
without actually opening the menu.
Using Toolbars
Although you can usually perform all program commands by using menus, you also have
one-click access to frequently used commands on the toolbars in the program window.
Using the buttons on the toolbars, you can quickly access common commands. Just as
menu commands are grouped on menus according to task, the buttons on a toolbar are
also grouped and organized by task.
Recall that Windows XP programs often display ScreenTips, which indicate the purpose
and function of a window component such as a button. You’ll explore the WordPad tool-
bar buttons by looking at their ScreenTips.
To determine the names and descriptions of the buttons on the
WordPad toolbar:
1. Position the pointer over the Print Preview button on the WordPad toolbar. After a
short pause, the ScreenTip for the button appears below the button, and a description of
the button appears in the status bar just above the Start button.
Trouble? If you closed WordPad after the previous set of steps, restart the program.
2. Move the pointer to each button on the toolbar to display its name and purpose.
You select a toolbar button by clicking it, which performs the button’s command. One
of the buttons you pointed to on the WordPad toolbar is called the Undo button. Clicking
the Undo button reverses the effects of your last action.
To use the Undo button on the WordPad toolbar:
1. Type your name in the WordPad window.
2. Click the Undo button on the WordPad toolbar. WordPad reverses your last action by
removing your name from the WordPad window.
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