Microsoft Office Tutorials and References
In Depth Information
Session 2
To view a detailed list of files:
1. Click the Views button on the Standard Buttons toolbar, and then click Details to dis-
play details for the files on your disk. See Figure 26. Your files might differ or be listed in a
different order.
Figure 26
Details view
click these buttons to sort the
file list in a different order
filename
file icon
file size (1 KB equals
about 1,000 characters)
file type
total size of all the
objects in the window
total number
of objects in
the window
2. Look at the file sizes. Which files are the largest?
3. Look at the Type column. Which file is a shortcut?
Note that in Figure 26, the Sample Music item is a shortcut , a special type of file that
serves as a direct link to another location that your computer can access, such as a folder,
a document in a file, a program, a Windows tool, or a Web site.
One of the advantages of Details view is that you can sort the file list by filename, size,
type, or date. This helps if you’re looking for a particular file in a long file listing. For
example, suppose you know that you created a file recently, but can’t remember its name.
You could sort the file list by date so that the most recent files appear at the top of the list.
To sort the file list by date:
1. Click View on the menu bar, click Choose Details , click the Date Modified check box if it
is not checked, and then click the OK button.
2. Click the Date Modified button at the top of the list of files. The files are now sorted in
descending order by date, starting with the most recent files.
3. Click the Date Modified button again. The sort order is reversed, with the oldest files now
at the top of the list.
4. Click the Name button at the top of the file list. The files are now sorted in alphabetical
order by filename.
Now that you have looked at the file details, you can switch back to Tiles view.
 
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