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Compliance, Legal Hold, and eDiscovery concepts
Compliance, Legal Hold, and eDiscovery concepts
Compliance, eDiscovery, Legal Hold, and records management are very important topics
for many organizations in the public and private sectors because of the legal and financial
implications for not properly preserving or disposing of communication content in a timely
fashion. Emails usually make up a significant, if not majority, of the content managed by an
organization. Almost all legal cases allow or require the introduction of email content and
transactions as evidence. As such, Exchange Online 2010 has these compliance capabilities
natively built into the service, which is further enhanced in Exchange Online 2013.
The overall compliance strategy for Exchange involves the following key capabilities:
Preserving content
Automated deletions
Enforced retention
Preserving content
Preserving content is the capability to allow for the indefinite storage of content in a
centralized location. A centralized storage location can serve as an authoritative data source
that will ease management and eDiscovery efforts. Furthermore, if the centralized storage
location is big enough, users will feel less compelled to delete content just to free up space,
thereby reducing the risk of accidental deletions.
This capability is provided by the introduction of the personal archive, which we will discuss
in detail shortly.
Automated deletions
To properly control the deletion of emails and to counter-balance the ability to indefinitely
store them, Exchange introduces a concept called messaging records management (MRM).
MRM consists of retention tags and policies, which help to automatically archive or delete
email based on the age of the email timestamp. We will look at MRM in detail soon.
Enforced retention
Enforced retention is the capability to preserve email content to make it discoverable and
yet permit the normal mailbox functions, including deletions and modifications. Enforced
retention is accomplished by Exchange Online 2010 Legal Hold. In Exchange Online 2013,
this is known as In-Place Hold. We will look at holds in detail shortly.
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