Microsoft Office Tutorials and References
In Depth Information
Objective: 3 Manage schedules
3 Manage schedules
The skills tested in this section of the Microsoft Office Specialist exam for Microsoft
Outlook 2013 relate to managing calendars, calendar items, tasks, notes, and journal
entries. Specifically, the following objectives are associated with this set of skills:
3.1
Create and manage calendars
3.2
Create appointments, meetings, and events
3.3
Organize and manage appointments, meetings, and events
3.4
Create and manage notes, tasks, and journals
Using the Microsoft Outlook 2013 calendar is a big step toward efficient time
management. You can track appointments and events, and organize meetings. The Outlook
calendar differentiates between working time and nonworking time—only working time
is available to co-workers when they schedule meetings with you through Outlook. You
can also configure the Outlook calendar to track your schedule in two time zones and
smoothly switch between time zones when you travel.
In addition to the default Outlook calendar, you can create, import, link to, subscribe to,
and manage other calendars within the Calendar module. And you can share your
calendar information with other people in several ways; for example, you can share an entire
calendar or only selected information with people inside or outside of your organization.
Outlook provides other modules in which to track information. The Tasks module
provides a way to track independent tasks and messages that you want to follow up on,
and to assign tasks to other people. You can display your daily task lists in the calendar
to coordinate the time required to complete them. You can save general information in
the Notes module. And you can record interactions that you have with specific people
in the Outlook Journal module.
This chapter guides you in studying ways of managing calendars, appointments,
meetings, and events; tracking tasks; and recording information in notes and journal entries.
Practice Files To complete the practice tasks in this chapter, you need the practice file
contained in the MOSOutlook2013\Objective3 practice file folder. For more information,
see “Download the practice files” in this topic’s Introduction.
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