Microsoft Office Tutorials and References
In Depth Information
3.1 Create and manage calendars
By default, the Outlook work week is defined as from 8:00 A.M. to 5:00 P.M. (in your local
time zone), Monday through Friday. You can change this to match your individual work
schedule. In Outlook 2013, you can specify a start time and end time for your standard
work day, specify the days of the week that you work, and specify the day of the week
that you’d like to appear first when you display only the work week in your calendar.
Tip Outlook doesn’t allow you to define a workday that crosses midnight or to define
different start and end times for different days.
If you frequently travel or work with colleagues or clients outside of your usual time
zone, you might want to change the time zone on your computer so that information
such as the receipt time of email messages, appointment times, and the time on the
clock in the Windows Taskbar notification area reflects your current location. If you have
appointments in both time zones, you can display both time zones on the left side of the
Calendar pane, and swap between zones when you travel. That way, you can be sure to
correctly enter appointments at the time they will occur in their respective time zones.
To display a different calendar view
On the View tab, in the Current View group, click the Change View button, and
then click Calendar , Preview , List , or Active .
To modify the time period shown in Calendar view or Preview view
On the View tab, in the Arrangement group, click the Day , Work Week , Week , or
Month button.
In the Arrangement group, click the Schedule View button. Then in the Time
Scale list, click 60 Minutes , 30 Minutes , 15 Minutes , 10 Minutes , 6 Minutes , or
5 Minutes .
To modify the grouping of calendar items in List view or Active view
On the View tab, in the Arrangement gallery, click Categories , Start Date ,
Recurrence , or Location .
Right-click any column heading, and then click Group By This Field .
To sort calendar items in List view or Active view
Click any column heading to sort by the values in that column.
Click the active sort column heading to reverse the sort order.
On the View tab, in the Arrangement group, click the Reverse Sort button.
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