Microsoft Office Tutorials and References
In Depth Information
3.2 Create appointments, meetings, and events
3.2 Create appointments, meetings, and events
Create appointments and events
Appointments are blocks of time you schedule for only yourself (as opposed to meetings,
to which you invite other people). An appointment has a specific start time and end time.
Events occur for one or more 24-hour days—for example, a birthday, a vacation week, or
anything else occurring on specific days but not beginning and ending at specific times.
In all other respects, creating an event is identical to creating an appointment, in that
you can specify a location, indicate recurrence, indicate your availability, and attach
additional information to the event item.
You can schedule a simple appointment or event directly on the calendar, or provide
additional details in an appointment window. The minimum requirements are a subject
and a time slot. You can also include the appointment location and enter additional
information (including formatted text, website links, and even file attachments) in a notes
area so that it is readily available to you at the time of the appointment.
When creating an appointment, meeting, or event, you indicate your availability (also
referred to as Free/Busy time ) by marking it as Free, Working Elsewhere, Tentative, Busy,
or Out Of Office. The appointment time is color-coded on your calendar to match the
availability you indicate. Your availability is visible to other Outlook users on your
network, and is also displayed when you share your calendar or send calendar information
to other people.
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