Microsoft Office Tutorials and References
In Depth Information
Create meetings
Times list displays attendee availability for appointments of the length of time you have
specified for the meeting.
People you invite to meetings are referred to as attendees . By default, the attendance
of each attendee is indicated as Required. You can inform noncritical attendees of the
meeting by marking their attendance as Optional. You can invite entire groups of people
by using a contact group or distribution list. You can also invite managed resources, such
as conference rooms and audio/visual equipment, that have been set up by your
organization’s Exchange administrator.
A meeting request should have at least one attendee other than you, and must have a
start time and an end time. It should also include a subject and a location, but Outlook
will send the meeting request without this information if you specifically allow it. The
body of a meeting request can include text and web links, and you can also attach files.
This is a convenient way to distribute meeting information to attendees ahead of time.
The secondary page of the meeting window is the Scheduling Assistant page, if your
email account is part of an Exchange Server network. Otherwise, the secondary page is
the Scheduling page, which doesn’t include the Room Finder feature.
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