Microsoft Office Tutorials and References
In Depth Information
The Scheduling and Scheduling Assistant pages include a group schedule that shows
the status of each attendee’s time throughout your working day. Outlook indicates your
suggested meeting time on the group schedule. If free/busy information is available for
meeting attendees, the status is indicated by the standard free/busy colors and patterns
that match the legend at the bottom of the page. If no information is available (either
because Outlook can’t connect to an attendee’s calendar or because the proposed
meeting is further out than the scheduling information stored on the server), Outlook
shows the time with gray diagonal stripes. The row at the top of the schedule, to the
right of the All Attendees heading, indicates the collective schedule of all the attendees.
To open a new meeting window ➤
➜ In the Calendar module, on the Home tab, in the New group, click the New
➜ In any module, on the Home tab, in the New group, click the New Items button,
and then click Meeting .
➜ In any module, press Ctrl+Shift+Q .
To create a meeting from an email message ➤
➜ In the message reading window, on the Message tab, in the Respond group, click
the Meeting button.
To convert an appointment or event to a meeting ➤
➜ In an appointment or event window, on the item-specific tab, in the Attendees
group, click the Invite Attendees button.
➜ In an appointment or event window, on the item-specific tab, in the Show group,
click the Scheduling Assistant button.
To invite attendees and schedule resources ➤
➜ On the Appointment page of the meeting window, enter the email addresses or
names of the attendees or resources in the To box.
➜ On the Scheduling or Scheduling Assistant page of the meeting window, enter the
email addresses or names of the attendees and resources in the All Attendees list.
1. On the Appointment page of the meeting window, click the To button.
2. In the Select Attendees and Resources dialog box, locate and double-click the
names of the contacts and managed resources you want to invite, and then
click OK .