Microsoft Office Tutorials and References
In Depth Information
Manage meeting options
Manage meeting options
When you receive a meeting request from another Outlook user, the meeting appears
on your calendar with your time scheduled as Tentative. Until you respond to the
meeting request, the organizer doesn’t know whether you plan to attend.
By default, meeting requests that you send include a standard set of response options.
You can respond to a meeting request in one of these four ways:
Accept the request. Outlook deletes the meeting request and adds the meeting to
your calendar.
Tentatively accept the request, which indicates that you might be able to attend
the meeting but are undecided. Outlook deletes the meeting request and shows
the meeting on your calendar as tentatively scheduled.
Propose a new meeting time. Outlook sends your request to the meeting organizer
for confirmation and shows the meeting with the original time on your calendar as
tentatively scheduled.
Decline the request. Outlook deletes the meeting request and removes the
meeting from your calendar.
In addition to these, you have the option to reply to the meeting organizer or to all
attendees, or to forward the meeting request. When you forward a meeting request for
which you are not the organizer, the meeting request is sent from you “on behalf of” the
meeting organizer, and responses are sent to the meeting organizer.
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