Microsoft Office Tutorials and References
In Depth Information
Manage tasks
Manage tasks
To help you organize your tasks, you can assign them to color categories in the same
way that you do any other Outlook item.
When you create a task item, the only information you must include is the subject. As
with many other types of Outlook items, you can set several options for tasks to make it
easier to organize and identify tasks.
Start date and due date You can display tasks on either the start date or the due
date in the various Outlook task lists. The color of the task lag indicates the due date.
Status You can track the status of a task to remind yourself of your progress.
Specific status options include Not Started, In Progress, Completed, Waiting On
Someone Else, or Deferred. You also have the option of indicating what percentage
of the task is complete. Setting the percentage complete to 25%, 50%, or 75% sets
the task status to In Progress. Setting it to 100% sets the task status to Complete.
Priority Unless you indicate otherwise, a task is created with a Normal priority
level. You can set the priority to add a visual indicator of a task’s importance. The
Low Importance setting displays a blue downward-pointing arrow, and the High
Importance setting displays a red exclamation point. You can sort and filter tasks
based on their priority.
Recurrence You can set a task to recur on a regular basis; for example, you might
create a Payroll task that recurs every month. Only the current instance of a
recurring task appears in your task list. When you mark the current task as complete,
Outlook creates the next instance of the task.
Category Tasks use the same category list as other Outlook items. You can
assign a task to a category to associate it with related items such as messages and
appointments.
Reminder You can set a reminder for a task in the same way you do for an
appointment. The reminder appears until you dismiss it or mark the task as complete.
Privacy Marking a task as private ensures that other Outlook users to whom you
delegate account access can’t see the task details.
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