Microsoft Office Tutorials and References
In Depth Information
4.1 Create and manage contacts
Strategy When the contact record window is less than 940 pixels wide, the Show group
is compacted into a button. Be sure you investigate the commands in each group.
On the General page of a contact record, you can store the following types of contact
information:
Name, company name, and job title
Business, home, and alternate addresses
Business, home, mobile, pager, and other phone numbers
Business, home, and alternate fax numbers
Webpage address (URL), instant messaging (IM) address, and up to three email
addresses
Tip If you need to store more than three email addresses for a contact, you can do so
by creating a custom contact record form.
Photo, company logo, or other identifying image
General notes, which can include text and illustrations such as photos, clip art images,
SmartArt diagrams, charts, and shapes
On the Details page of a contact record, you can store personal and organization-specific
details, such as the following:
Professional information, including department, office location, profession, manager’s
name, and assistant’s name
Personal information, including nickname, spouse or partner’s name, birthday,
anniversary, and the title (such as Miss, Mrs., or Ms.) and suffix (such as Jr. or Sr.)
for use in correspondence
You typically create a contact record by displaying the address book to which you want
to add the contact record in the People module and then clicking the New Contact
button in the New group on the Home tab. In the contact record window that opens, you
insert the information you want to save. After you save the contact record, it appears in
the contact list.
You can create a contact record that contains only one piece of information (for
example, a person’s name or a company name), or as much information as you want to
include. You can quickly create contact records for several people who work for the
same company by cloning the company information from an existing record to a new
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