Microsoft Office Tutorials and References
In Depth Information
Store contact records
Contacts address books
Outlook creates a Contacts address book for each account and social network you
connect to. These address books are available from the My Contacts list in the Folder Pane
of the People module.
The Contacts address book of your default email account is your main address book, and
it is the address book that appears by default in the People module. The Contacts address
book is empty until you add contact records to it.
Custom address books
You can create additional address books; for example, you might want to keep contact
information for family and friends in an address book separate from client contact
information, or you might maintain an address book for clients that meet specific criteria.
When you display the Folder List in the Folder Pane, your custom address books appear
along with other folders you create, and you can organize them in the same manner—
for example, at the same level as your Inbox, as a subfolder of the Contacts address
book, or inside a project folder. All address books are available from the My Contacts
list in the Folder Pane of the People module.
Global Address Lists
If you have an Exchange account, you also have access to an official address book called
the Global Address List (or GAL ). The GAL is maintained by your organization’s Exchange
administrator and includes information about individuals within your organization,
distribution lists, and resources (such as conference rooms and media equipment) that you
can reserve when you schedule meetings. It can also include organizational information
(each person’s manager and direct subordinates) and group membership information
(the distribution lists each person belongs to).