Microsoft Office Tutorials and References
In Depth Information
Share contact records and address books
Share contact records and address books
You can send individual contact records to other people in an Outlook-specific format
or as a vCard file (a virtual business card). You can send a contact group only in the
Outlook-specific format, so the recipient must be another Outlook user.
If you want share to the contents of a custom address book with other people, you can
do so by sending a sharing invitation. If the other people are within your Exchange
organization, you have the option of allowing the other users to update the contact
records in the address book.
Another way to share contact information is by importing contact records from external
files or locations, and exporting contact records to send to other people.
You can import data into Outlook from data files created in Outlook (.pst files) or from
plain-text files that contain field values separated by commas (.csv files). Similarly, you
can export contact records from Outlook in those same formats so that other people
can import them into Outlook or another program.
Your organization’s Microsoft SharePoint site might include contact information for
employees, project team members, or other groups of people. You can import the
information stored in a SharePoint contact list into Outlook as an Outlook contact folder. When
you do so, Outlook creates an address book, named for the SharePoint site and contact
list, that contains contact records created from the information stored in the SharePoint
contact list. The new address book is available in the People module. Changes that you
make to the contact records in the Outlook address book are automatically synchronized
with the SharePoint contact list, and vice versa.
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