Microsoft Office Tutorials and References
In Depth Information
Practice tasks
Contact groups are like personal versions of distribution lists. A distribution list is
available to everyone on your Exchange Server network; a contact group is available only
from the local address book you store it in. You can, however, distribute a contact group
to other people for their own use.
The ribbon provides a separate tab of commands for managing contact groups.
You add a member to a contact group either by selecting an existing contact record
from an address book or by entering contact information in the Add New Member
dialog box. When you add a member by using the latter method, you have the option to
simultaneously create a contact record for him or her.
When you send a message to a contact group, each member of the contact group
receives a copy of the message. If you want to send a message to most, but not all,
members of a contact group, you can expand the contact group in the address field to a full
list of its members, and remove individual people for the specific message at the time
you send it.
To create a contact group
1. Open a new contact group record window by doing any of the following:
In the People module, on the Home tab, in the New group, click the New
Contact Group button.
In any module, on the Home tab, in the New group, click the New Items
button, and then click Contact Group .
In any module, press Ctrl+Shift+L .
2. In the Name box, enter a name for the contact group.
3. On the Contact Group tab, in the Actions group, click the Save & Close button.
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