Microsoft Office Tutorials and References
In Depth Information
Automatically process messages
To turn on automatic replies
1. On the Info page of the Backstage view, click the Automatic Replies button.
2. In the Automatic Replies dialog box, on the Inside My Organization page, click
the Send automatic replies option.
3. Select the Only send during this time range check box.
4. Set the Start time to the date and time when you want to start sending automatic
replies, and the End time to the date and time you want to stop.
5. In the content pane, enter and format the message you want to send to internal
recipients.
6. On the Outside My Organization page, select the Auto-reply to people outside
my organization check box.
7. If you want to restrict automatic replies to only email messages that are in your
Contacts address book, click the My Contacts only option.
8. In the content pane, enter and format the message you want to send to external
recipients.
9. In the Automatic Replies dialog box, click OK .
Automatically process messages
You can have Outlook evaluate your incoming or outgoing email messages and take
various actions with them based on sets of instructions you set up, called rules . You can
create rules based on different message criteria, such as the message sender, message
recipients, message content, attachments, and importance. By using rules, you can have
Outlook move, copy, delete, forward, redirect, reply to, or otherwise process messages
based on the criteria you specify. You can choose from a collection of standard rules or
create your own from scratch.
If you have an Exchange Server account, you can set up rules that are applied to
messages as they are received or processed by your Exchange server, and rules that go into
effect only when you indicate that you are unavailable, by setting up an Automatic Reply.
Whether or not you have an Exchange account, you can set up rules that are applied to
messages stored on your computer.
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