Microsoft Office Tutorials and References
In Depth Information
Automatically process messages
5. In the Select action(s) list, select the check box for each of the actions you want
Outlook to perform. Specify the criteria for the underlined words or phrases. Then
click Next .
6. In the Select exception(s) list, select the check box for any condition that will
identify messages to exclude from the rule action. Specify the criteria for the underlined
words or phrases. Then click Next .
7. Specify a name for the new rule, do any of the following, and then click Finish :
Select the Run this rule now on messages already in “Inbox” check box.
Select the Turn on this rule check box.
To modify an existing rule
1. Open the Rules and Alerts dialog box. On the E-mail Rules page, in the Rule list,
click the name of the rule you want to modify (do not select its check box). Click
Change Rule , and then click Edit Rule Settings .
2. In the Rules wizard, modify the rule as necessary.
To create a new rule based on an existing rule
1. Open the Rules and Alerts dialog box. On the E-mail Rules page, in the Rule
list, click the name of the rule you want to use as the basis for the new rule. Then
click Copy .
2. In the Copy rule to dialog box, if the Folder list includes multiple accounts or sets
of accounts, click the account or set of accounts to which you want the rule to
apply. Then click OK .
3. On the E-mail Rules page, with the copy selected, click Change Rule , and then click
Edit Rule Settings .
4. In the Rules wizard, modify the rule as necessary, and specify a unique name for
the rule on the final page of the wizard.
Toapplyaruletoaspeciicaccountorsetofaccounts
1. In the Rules and Alerts dialog box, click the name of the rule for which you want to
specify an account or set of accounts.
2. In the Apply changes to this folder list, click the account or set of accounts to
which you want to apply the rule.
Tip The Apply Changes To This Folder list is present only when Outlook is configured
to connect to multiple Exchange accounts.
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