Microsoft Office Tutorials and References
In Depth Information
Automatically process messages
To run a rule on existing messages
1. Open the Rules and Alerts dialog box. On the E-mail Rules page, click Run Rules
Now .
2. In the Run Rules Now dialog box, select the check box of each rule you want to run,
select the folder or folders and type of messages on which you want to run the rule
or rules, and then click Run Now .
To delete a rule
1. Open the Rules and Alerts dialog box. On the E-mail Rules page, in the Rule list,
click the name of the rule you want to delete, and then click Delete .
2. In the Microsoft Outlook dialog box that appears, click Yes .
Tocreatearulethatrunsonlywhenyouareoutoftheofice
1. On the Info page of the Backstage view, click the Automatic Replies button.
2. In the Automatic Replies dialog box, click Rules .
3. In the Automatic Reply Rules dialog box, click Add Rule .
4. In the When a message arrives that meets the following conditions area of the
Edit Rule dialog box, specify the conditions that define messages to be processed
by the rule.
5. To specify additional conditions such as message size, receipt date, importance, and
sensitivity, click Advanced and, in the Advanced dialog box, specify the conditions,
and then click OK .
6. In the Perform these actions area of the Edit Rule dialog box, specify the actions
to be performed by the rule.
7. Click OK in each of the three open dialog boxes ( Edit Rule , Automatic Reply Rules ,
and Automatic Replies ).
To specify rules to run while Automatic Replies are turned on
1. On the Info page of the Backstage view, click the Automatic Replies button.
2. In the Automatic Replies dialog box, click Rules .
3. In the Automatic Reply Rules dialog box, select the check box for each rule you
want to run, and clear the check box for each rule you don’t want to run during
the current out-of-office period. Then click OK in the Automatic Reply Rules and
Automatic Replies dialog boxes.
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