Microsoft Office Tutorials and References
In Depth Information
1.4 Search in Outlook
1.4 Search in Outlook
Search for items
The Instant Search feature of Outlook 2013 makes it easy to find a specific Outlook item
based on any text within the item or any attribute, such as the category assigned to it.
With this very powerful search engine, you can find any message containing a specified
search term, whether the term appears in the item header, in the item content, or in a
message attachment.
Although you can use Instant Search to locate calendar items, contact records, and
tasks, you will most often use it to locate messages in your Inbox and other mail
folders. Regardless of the module you’re searching from, you can search a specific folder,
all folders containing items of that type, or all of Outlook. As you enter a search term,
Outlook filters out all messages that don’t match, displays only those items containing
the characters you enter, and highlights the search term in the displayed results, making
it easy to find exactly what you’re looking for.
Outlook first displays up to 30 recent results. Clicking the More link at the bottom of
the list or the Include Older Results button in the Results group on the Search tool tab
displays additional results within the selected search scope. In the lower-left corner of
the program window, the status bar displays the number of items included in the search
You can narrow the results by expanding the search term or by specifying other search
criteria, such as the sender, the recipient (whether the message was addressed or only
copied to you), a category assigned to the item, or whether the message contains
The Search tool tab appears when you activate the Search box in any Outlook module.
You can enter search terms into the Search box and refine your search by using the
commands on the Search tool tab.
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