Microsoft Office Tutorials and References
In Depth Information
2.3 Organize and manage messages
To assign a color category to an item
In any mail or contact folder, on the Categorize menu, in the Tags group on the
Home tab, click the category you want.
In any calendar, on the Categorize menu, in the Tags group on the tool tab (such
as Appointment or Meeting ) that appears for the selected item, click the category
you want.
In any message list view, click the empty box in the Categories column to assign
the Quick Click category.
Tip You must first set the Quick Click category, as described in the following instructions.
In any folder, right-click an item or a selection of items, click Categorize , and then
click the category you want.
To assign a selected item to multiple color categories
1. On the Categorize menu, click All Categories .
2. In the Color Categories dialog box, select the check boxes of the categories you
want, and then click OK .
To assign a keyboard shortcut to a color category
1. On the Categorize menu, click All Categories .
2. In the Color Categories dialog box, click the category.
3. In the Shortcut Key list, click the key combination you want.
4. In the Color Categories dialog box, click OK .
To rename a color category
1. On the Categorize menu, click All Categories .
2. In the Color Categories dialog box, double-click the category you want to rename,
or click the category name and then click Rename .
3. With the category name selected for editing, enter the name you want, and then
press Enter .
4. Click OK .
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