Microsoft Office Tutorials and References
In Depth Information
Section 10: Preparing data to print using reports
print using reports 10
Preparing data to
In this section:
Just as forms allow you to produce stunning on-screen presentations of
Creating a tabular report with
multiple tables
Altering the presentation of controls
Adding a running sum
Managing data and page breaks
Adding sorting and grouping on
Avoiding blank pages
Adding conditional formatting
Creating a single record report with
the Report Wizard
Creating a parent/child report
Using labels and managing columns
and rows
Working with layout view, report
view, and Print Preview
data, reports offer a similar feature when you need to get a printed copy
of the information. The main difference between a form and a report is
that you can’t edit data in a report, and you can’t paginate and get a good
paper layout with a form.
Access has powerful wizards to allow you to construct sophisticated
presentations with reports. Like a form, a report can be based on a table or
query, and it also supports layout and design views where you can add and
change controls in a manner very similar to when you are working with a
Access reports also support multiple subreports, with as forms, as well as
the use of macros and Visual Basic for Applications (VBA) to enhance your
presentations. You should be careful to note the distinction between Print
Preview and report view. Print Preview is designed to show the report
layout before going to a printer, whereas report vew is for on-screen
interaction with a report, making the report work more like a form.
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