Microsoft Office Tutorials and References
In Depth Information
Creating E-Mail
3. Click in the To text box and type the e-mail address of the person you
want to receive your message.
Make sure that you type the e-mail address correctly. One incorrect
character, and your message won’t go to your intended recipient.
4. (Optional) Click in the Cc text box and type another e-mail address to
send the message to more than one person.
5. Click in the Subject text box and type a brief description of your
Many people use spam filters that examine the Subject line of a
message, so it’s a good idea not to type your subject text in ALL CAPITAL
LETTERS or use multiple exclamation points!!! Otherwise, your
recipient’s spam filter may inadvertently flag your message as spam and
delete it before anyone can even read it.
6. Click in the message text box and type your message.
If you click the Save icon on the Quick Access toolbar, you can store the
message in your Drafts folder so you can edit and send it at a later time.
7. Click the Send icon to send your message.
Replying to an e-mail message
Oftentimes, you may receive a message from someone else and want to send
a reply to that person. When you send a reply, Outlook automatically copies
the original message as part of your e-mail; that way, the recipient can read
the original message that you’re responding to.
Even better, when you reply to a message, you won’t have to retype the
recipient’s e-mail address and risk misspelling it. To reply to an e-mail
message, follow these steps:
1. Click Mail in the left pane of the Outlook window. (You can also press
Outlook displays the Mail pane.
2. Click the Inbox folder.
Outlook displays the Inbox pane that lists all the messages you’ve
3. Click a message that you want to reply to.
Outlook displays the contents of that message in a pane on the right
side of the Outlook window.
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