Microsoft Office Tutorials and References
In Depth Information
Managing Tasks
Microsoft OneNote 2010
If you need to take notes in meetings, you’re
probably dragging your laptop around and
typing notes in a Microsoft Word document.
There’s nothing wrong with that, except by the
end of the meeting, your notes will appear in
one long document and you’ll need to edit those
notes so you can keep track of everything you
While you can use Microsoft Word to jot down
notes, you may prefer using a more specialized
note-taking program called Microsoft OneNote
2010. Like Microsoft Word, Microsoft OneNote
lets you type and store notes. However, the
program goes much farther than that.
OneNote lets you divide your notes into
sections to help you find what you need. Instead
of typing everything on a single page like
Microsoft Word forces you to do, OneNote lets
you create one section for action items and
another section for upcoming meetings to keep
the project on track.
Now when you want to read your notes, you
don’t have to scroll through endless pages like
in Microsoft Word. Instead, you can just flip to
the section that contains the information you
want to find. Think of the difference between
trying to find information printed on a scroll of
paper (Microsoft Word) or information
organized in separate sections like tabs in a
notebook (OneNote).
If you have a microphone and a webcam, you
can even capture audio and video to store in
your notes. That way you can capture an entire
classroom lecture or meeting in audio or video,
and then jot down notes at the same time. To
review, you can study your written notes as
well as replay the audio or video to catch
something you might have missed earlier.
Because notes don’t always rely on words,
OneNote also lets you draw pictures, which can
be handy for capturing ideas visually. Now you
can use both your left brain (words) and right
brain (pictures) to capture notes during any
classroom lecture or meeting.
More important, OneNote can link to Outlook
to share data. If you’re in a meeting, you might
need to write down a task for yourself and a
future appointment. Now you could retype all
that information into Outlook later, or just
transfer that data from OneNote to Outlook with the
click of the mouse. By working with Outlook,
OneNote lets you capture information and store
it in Outlook so you can keep track of your busy
OneNote can be a great note-taking program
by itself, but when combined with Outlook, the
two programs make an efficient
informationgathering system.
Storing a task
A goal is simply a dream with a deadline. When storing tasks in Outlook, you
need to define what it is that you want to do and set a date for when you
want to complete it.
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