Microsoft Office Tutorials and References
In Depth Information
Chapter 16: Using a Database
Using a Database
In This Chapter
▶ Understanding how databases work
▶ Designing a database
▶ Editing a database
▶ Typing information into a database
▶ Closing a database
A database is a program that stores information such as names, addresses,
and phone numbers, or inventory part numbers, shipping dates,
customer codes, and any other type of information that you think is worth saving.
To help you store information in a database, Office 2010 comes with the
database program, Access. Access provides two huge advantages over
storing information on paper. First, Access can store literally billions of chunks
of information (try doing that with a filing cabinet). Second, Access makes it
easy to search and sort through your information in the blink of an eye.
The three main advantages of a computer database over a paper database are
✓ Massive storage: The largest computer database can fit on a hard drive,
but a paper database might take a roomful of file cabinets.
Fast retrieval: Searching for a single name in a computer database is
fast and easy. Doing the same thing in a paper database is difficult, error
prone, and nearly impossible with a large database.
✓ Reporting: A report can help you make sense out of your data, such as
showing a list of customers who earn a certain amount of money and
live in a specific area. Trying to find this information in a paper database
is time consuming and error prone.