Microsoft Office Tutorials and References
In Depth Information
Starting an Office 2010 Program
The list of recently opened files changes each time you open a different file. If
you want to keep a particular filename always displayed on this list, click the
Pin icon that appears to the right of the filename .
Saving files
Saving a file stores all your data on a hard disk or other storage device (such
as a USB flash drive). The first time you save a file, you need to specify three
items:
The drive and folder to store your file
The name of your file
The format to save your file
The drive and folder where you store your files are completely arbitrary.
However, it’s a good idea to store similar files in a folder with a
descriptive name, such as Tax Evasion Information for 2011 or Extortion Letters to
Grandma. By default, Office 2010 stores all your files in the Documents folder.
The name of your file is also completely arbitrary, but it’s also a good idea
to give your file a descriptive name, such as Latest Resume to Escape My
Dead-End Job or Global Trade Presentation for World Domination Meeting on
September 9, 2012.
The format of your file defines how Office 2010 stores your data. The default
file format is simply called Word Document, Excel Workbook, PowerPoint
Presentation, or Access Database. Anyone using Office 2010 or Office 2007
can open these files.
Saving a file for Office 2010/2007
To save your files in the latest Office format, follow these steps:
1. Click the File tab.
The Backstage View appears.
2. Click Save.
If you have previously saved this file, you just need to complete Steps 1
and 2. If this is the first time you’re saving the file, a Save As dialog box
appears and you need to complete Steps 3, 4, and 5.
For a quick way to save a file, click the Save icon that appears above the
File tab or press Ctrl+S.
3. Click in the File Name text box and type a descriptive name for
your file.
4. (Optional) Click on a different folder or location to store your file.
5. Click Save.
 
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