Microsoft Office Tutorials and References
In Depth Information
Typing Data into a Database
Deleting a field
If you delete a field from a form, you simply prevent the form from displaying
any data stored in that field. For example, if you don’t want to see each
person’s hire date, you can delete the Hire Date field from your form.
Deleting a field on a form doesn’t erase any data; it just keeps you from seeing
that data on a particular form.
To delete a field from a form, follow these steps:
1. In the All Tables pane on the left of the screen, double-click the name
of the form you want to use.
Access displays the Form view of your database.
2. Click the Home tab.
3. Click the downward-pointing arrow underneath the View icon in the
Views group.
A pull-down menu appears.
4. Choose Design View.
Access shows your chosen form in Design view, which displays a
background grid to help you align fields on your form.
5. Click a field you want to delete.
Access highlights your chosen field.
Each field consists of a field label and the actual field itself. The field
label contains descriptive text that defines the data, such as Name, Age,
or Sales. The field contains the actual data, such as “Fred,” 47, or $34.08.
6. Click the Delete icon in the Records group.
Access deletes your chosen field.
If you press Ctrl+Z right away, you can undelete any field that you just
deleted.
7. Click the downward-pointing arrow underneath the View icon in the
Views group.
A pull-down menu appears.
8. Choose Form View.
Access shows your form with the deleted field missing.
Adding a field
Before you can add a field to a form, you must make sure that the field
already exists in your database table. For example, if you want to add a field
 
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