Microsoft Office Tutorials and References
In Depth Information
Starting an Office 2010 Program
After you save a file once, you have to go through only Steps 1 and 2 again.
Saving a file for older versions of Microsoft Office
If you need to share files with people using older versions of Microsoft Office,
you need to save your files in a different file format known as 97-2003, such as
Word 97-2003 Document or PowerPoint 97-2003 Presentation.
This special 97-2003 file format saves Office 2010 files so that previous
versions of Microsoft Office 97/2000/XP/2003 can open and edit your files.
When you save files in the 97-2003 format, Microsoft Office 2010 saves your
files with a three-letter file extension, like .doc or .xls . When you save files
in the Office 2010 format, Microsoft Office 2010 saves your files with a four- or
five-letter file extension, such as .docx or .pptx , as shown in Table 1-1.
Table 1-1
File Extension Names Used by Different
Versions of Microsoft Office
Program
Microsoft Office 2010
File Extension
Microsoft Office 97-2003
File Extension
Microsoft Word
.docx
.doc
Microsoft Excel
.xlsx
.xls
Microsoft PowerPoint
.pptx
.ppt
Microsoft Access
.accdb
.mdb
To save your Office 2010 files in the 97-2003 format, follow these steps:
1. Click the File tab.
The Backstage View appears.
2. Click Save & Send.
The middle pane displays different options.
3. Click Change File Type under the File Types category.
A list of different formats appears, as shown in Figure 1-6.
4. Click the 97-2003 format option, such as Word 97-2003 Document or
Excel 97-2003 Workbook.
The Save As dialog box appears.
If you want to share your file with different types of programs, you may
need to choose a different file format, such as Rich Text Format or Text.
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