Microsoft Office Tutorials and References
In Depth Information
Chapter 19: Ten Tips for Using Office 2010
Chapter 19
Ten Tips for Using Office 2010
Microsoft Office is famous for burying tons of useful features that most
people never know about, so this chapter is about exposing some of
Office 2010’s features so you can take advantage of them and make Office
2010 more convenient (and safer) for you to use.
Saving Office 2010 Files
Most people dump their documents inside a folder in the Documents folder.
However, store too many documents in this folder and you’ll find it’s nearly
impossible to find anything. To make retrieving files easier, it’s a good idea to
store different data in its own folders, such as storing tax-related information
in a special Tax Returns folder or invoices in a special 2010 Invoices folder.
Of course, Office 2010 will cheerfully save all your files in the Documents
folder, so you’ll need to tell Office 2010 where you want it to save files.
In addition to defining a default folder to store files, you can also define a
default file format for your Office 2010 programs. This can be especially
useful if you need to share files with others, such as people still stuck using
an older version of Microsoft Office (97/2000/XP/2003).
Finally, to protect your data (as much as possible) from inevitable
computer crashes and hard drive failures, Office 2010 programs include a special
AutoRecover feature, which saves a temporary copy of your file at fixed
intervals, such as every ten minutes. That way, if the power goes out, you lose only
those changes you made in the last ten minutes and not all your changes.
Access doesn’t offer an AutoRecover feature because it automatically saves
any changes to your data anyway.
To customize the location, format, and AutoRecover feature of an Office 2010
program, follow these steps:
1. Load the Office 2010 program you want to customize (such as Word or
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