Microsoft Office Tutorials and References
In Depth Information
Templates and Themes for a Professional Look
ChAPTER 4
Templates and Themes for a
Professional Look
Where Does Your Document Get Its Design? . . . . . . . . 102
Templates 101: Behind the Scenes. . . . . . . . . . . . . . . . . . 102
Creating Custom Templates . . . . . . . . . . . . . . . . . . . . . . . 112
Modifying Existing Templates . . . . . . . . . . . . . . . . . . . . . 122
Using the Organizer to Rename, Delete,
and Copy Styles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Applying Themes in Word 2010 . . . . . . . . . . . . . . . . . . . 126
Changing a Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Creating a Custom Theme. . . . . . . . . . . . . . . . . . . . . . . . . 134
What’s Next? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Why make your documents look good?
If you are sharing data with your team, writing copy for a new product brochure,
or creating a draft of a new training manual, what’s the big deal about design?
Thinking through the whys and wherefores of page layout, color schemes, and font choice
seems like a lot of trouble when an eye-catching, coordinated design isn’t really your main
goal.
That’s a valid argument if you just want to focus only on the content of your document. But
we know that people receiving your message take in more than the characters on the page
when they are interpreting the information you’re sharing with them. They also notice—
perhaps unconsciously—the shape of the letters. They are aware of the colors on the page.
They may feel an inner tension if the words are too close together or there are too many of
them without a picture to break up the long blocks of text.
And what that means to you, ultimately, is that if your readers don’t feel drawn to your
document because of its design, your work may never get a good reading. And that could
mean all the effort you put into creating great-sounding text could go to waste simply
because the right design wasn’t used to present it to the reader.
This chapter is all about ways you can apply and customize templates and themes to
help you reach and connect with your reader in a way that gets your message read. Both
templates and themes move you toward a similar goal—efficiently producing documents
that look and sound professional. Whether you are delivering a simple thank-you note or
drafting a grant proposal asking for millions of dollars, putting your ideas in an appealing
design that helps the reader easily understand what you’re trying to say can only help your
purpose in the long run.
101
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