Microsoft Office Tutorials and References
In Depth Information
Applying Themes in Word 2010
As you learned in Chapter 1, “Spotlight on Word 2010,” one of the key design objectives in
Word 2010 is to provide you with easy-to-use tools for creating professional, high-quality
documents that help bring your ideas to life.
To create the best possible effect for professional documents, most people invest some time
in finding and choosing formatting options for headings, body text, captions, borders, and
so on. Choosing fonts that seem to go together well by using colors and styles that
complement each other typically takes at least a little trial and error, and when you’re working
under a deadline, that trial and error period uses up precious time.
Word 2010 can help you reduce the time you spend trying different designs by offering
sets of options you can use to control the format of your document. By choosing a Theme,
you can create professional documents with a coordinated set of colors, fonts, and
backgrounds. You’ll never again have to wonder about which elements look good together.
When you create a new document, you can simply choose the same theme you used for
previous documents or choose that theme for a template you create, ensuring that
everything you create has the same look and feel, and adding to the consistent way you
present your department or company (which helps build recognition). See how the benefit
Themes also low through files you create in other programs in Office 2010. For example,
when you create a document using the Opulent Theme in Word, you can also craft a
presentation in PowerPoint 2010 that uses the same Theme. And while you’re at it, the
worksheet in Excel, the data table in Access, and even the e-mail message in Outlook can all
use the same theme. This means you can put together a complete package—your monthly
newsletter and program literature, your year-end inancials and fundraising reports, and a
professional presentation for your board—all by using the same theme that can literally be
applied with a single click of the mouse.
Before you can change themes with a single click of the mouse, there are a couple of
things that you need to be aware of. First, you need to work with a document in Word
2007 or Word 2010 format (Themes are not available in Compatibility Mode). Next, you
need to assign styles to the elements in your document (such as Heading 1 or Heading 2
from the Styles group on the Home tab). Themes look for and replace the formats of
each of the styles applied to the document elements.