Microsoft Office Tutorials and References
In Depth Information
Customizing Page Setup and Controlling Pagination
Whether to print one or two pages per sheet
Page and text breaks
Header and footer content and positioning
Text low and spacing for languages that use vertical orientation
Planning Page Setup
Although you can select your page settings at any point during the creation or editing
of your document, taking time up front to plan basic document settings can save you
time, trouble, and corrections later. In addition, if you’re creating a standard document
for others in your department to use or that you will use repeatedly, setting the basics
early can ensure that you don’t have to open multiple documents to readjust margin
settings, page size, and more. In those cases, you can use an existing document as a
guide or create a template with your settings to simplify applying current settings and
making future changes.
Planning up front is usually best; however, Word enables you to change direction
whenever you want. Keep in mind that when you make drastic changes to an existing
document’s setup—such as changing the page from portrait to landscape orientation—
the content of your page will be dramatically affected. For instance, if you switch to
landscape orientation after you’ve entered text and graphics, set headers and footers,
and created section divisions in portrait orientation, you’ll most likely have to adjust a
few settings to display your information properly on the shorter, wider page.
For additional information on formatting complex documents and planning strategies, see
Chapter 6, “Setting Up Your Layout with Page Backgrounds and Columns.”
The Page Setup options appear on the Page Layout tab on the Word 2010 Ribbon (see
Figure 5-1). Other groups on the Page Layout Ribbon include Themes, Page Background,
Paragraph, and Arrange. An easy way to see all page setup options together (and set
multiple options at once) is to display the Page Setup dialog box (see Figure 5-2). You do this
by clicking the dialog launcher in the lower-right corner of the Page Setup group or by
double-clicking in the horizontal or vertical ruler.
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