Microsoft Office Tutorials and References
In Depth Information
Editing Headers and Footers
Alignment Tabs: The “Relative” Scoop
When you want to align content in the header or footer on the same line, such as a
left-aligned company name and right-aligned date, a common method used for mixed
alignment is to set tabs manually. The problem with using manual tabs is that if the left
or right margins change, the alignment of the content will not change and the manual
tabs need to be adjusted accordingly. More often than not, adjusting the tabs is
overlooked, and the header or footer content does not line up with the rest of the
The answer to this problem is the new Alignment Tab functionality. An Alignment
Tab aligns data relative to the margin or indent, whereas a manual tab is set in a fixed
position and does not automatically change position if the margins change. To view
the Alignment Tab settings, double-click a header or footer in the document. On the
Design tab, click Insert Alignment Tab to open the Alignment Tab dialog box, as shown
in the following image.
There is a small caveat to using an alignment tab—the ruler doesn’t display a visual
indication that an alignment tab being used, the way it does with a left, center, or
decimal tab. When you use an alignment tab to align data in the header or footer, remove
any unused tabs from the ruler to help clarify the formatting. To remove a manual tab,
simply drag it off the ruler.
The Alignment Tab dialog box is accessible only when you are viewing the Header &
Footer Tools, but you can add alignment tabs anywhere in your document by adding
Insert Alignment Tab to your Quick Access Toolbar. To do so, right-click Insert
Alignment Tab on the Header & Footer Tools contextual tab and then click Add To Quick
Access Toolbar.
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