Microsoft Office Tutorials and References
In Depth Information
Setting Up Your Layout with Page Backgrounds and Columns
• Organize the vision and assign tasks. Once you have an idea of where you’re
headed, you need to determine the scope of the project. How many pages? How
many colors? Who will do what? These are all important questions that need to
be answered right up front when you’re working with a large and potentially very
expensive project. You might want to write up a vision statement for the document in
Word 2010 or OneNote 2010 and share the file with all those involved in the project.
• Evaluate costs, set a budget, and determine deadlines. Connecting numbers
and facts to the vision isn’t an easy step. Especially if you are preparing this
document with the help of a committee or team, you need to carefully weigh the cost,
time, and effort requirements. Seemingly small considerations—such as paper weight,
page size, and colors used—can make a huge difference in the costs of the project.
Create a table in Word 2010 or Excel 2010 to track and compile costs you think will
be attached to the creation of the document.
• Stay in touch with the document team. If you have assigned different sections of
a document to different people on the team, how do you ensure each person is on
track to make his or her goal? Communicating is important, as is ensuring that
everyone is on the same page—literally—by working with the same style, theme, or XML
schema. If you work together using SharePoint Workspace 2010, you can assign and
report on tasks, communicate in real time, and post drafts and other file assets in a
shared space that you can synchronize with the SharePoint server.
• Create and compile content. Think about what a nightmare footnotes and
endnotes can be when you have 15 different people creating their own individual parts
of a document. Luckily, Word 2010 can make coordinating elements, such as
citations, footnotes, and endnotes easier because it does quite a bit of the work for you.
You can also use master and subdocuments to carve up your long document and put
it back together (see Chapter 24, “Special Features for Long Documents,” for more
about that). And when you need to put together multiple versions of a file you can
also fall back on the Compare and Combine features, which help you see what’s what,
and make changes accordingly.
• Format the document with the end in mind. As you envision the type of
document you and your team are creating as well as the way you want to share it, design
will play a big part of your considerations. If you are creating something that matches
other publications your company has produced, you will already have a set of design
specifications to use. If you are creating something new that isn’t tied to other
formatting considerations, you will need to consider the type of design your audience
will respond to. It’s a big job—and each person will have his or her own opinion. You
can use templates, themes, and Quick Styles in Word to simplify the process of
developing a look that hits the mark.